Registering a student society

If you would like to be listed in the University's student societies directory, you must register as an official student society.

How does registration work?

Send a letter to Michael Groß, Department IV/1, University of Passau, 94030 Passau, to register your group in the University's register of university groups. If you scan this signed letter, you can also send it by e-mail. The letter must contain the following information:

• the goals of your group
• the (planned) activities of your group
• the structure of your group
• the admission criteria for group members
• the number of group members who are students at the University of Passau*

 Please also enclose the following with your letter:

• completed and signed Student society registration or re-registration form
• (if they exist) Articles of association or other written regulations of your group

*Note: According to the decision of the University Executive on 20 June 2018, only student societies with a minimum number of 7 members can be registered or have their registration extended (analogous to Section 56 BGB, minimum number of members of the association).

To remain listed in the directory, you must  inform us of the current details of your group's contact persons from 1 June to 15 July of each year.

Please use the University of Passau's student society registration/re-registration form scan and send the signed and completed form to Michael.Gross@uni-passau.de. We ask you to please complete the form electronically.

If you register your group, you have the following advantages:

• simplified use of university rooms and notice boards
• Provision of permanent working spaces for student societies by the Buildings and Estates Section (contact: franziska.knoth@uni-passau.de; extension: +49 851 509-1235)
• Use of the University's event calendar (self-entry).
• Advice and possible issuance of press releases from your group by the Media Relations Section
• Use of the University blog (you can request writing rights at web-redaktion@uni-passau.de)
• Linking your website under student groups
• Dedicated web pages on the University's website and own e-mail address(application for Typo3 user ID at ZIM)

You can apply for financial support from the University for the organisation and implementation of your own projects. Their projects must be in line with the Basic Law of Germany and should enrich student life.

Documents and forms

• Contact persons for student societies
• Room application form for events and non-teaching events
• FAQ on advertising on campus
• Guidelines for bake sales under the railway bridge
• Guidelines for barbecues on campus including the Innwiese
• Information from TÜV on the safe handling of food
• Guidelines for the safe handling of food from the Bavarian State Ministry of the Environment and Public Health

Further links

• Rules of the student services association for leaflets and advertising in the refectory and cafeterias
• Information on image rights and copyrights
• User regulations and other web regulations of the Centre for Information Technology and Media Services (ZIM)