The IT organisational structure of the University of Passau defines the responsibilities for advice, planning, implementation, coordination and quality assurance for all measures affecting the information and communication infrastructure of the University.
The University Directorate appoints a Chief Information Officer (CIO), who represents the University in IT-related matters, including outside the University. The managing office of the Bavarian Higher Education Digitalisation Association (BHEDA) is also assigned to the CIO.
If at all possible, one of the Vice-Presidents should serve as the CIO. Exceptions are allowed if the specialist qualifications of one or more members of the University Directorate are such that it can be expected that IT competence is sufficient within the University Directorate. If that is the situation, the CIO should be invited for the University Directorate meetings when IT matters are being dealt with.
The director of the Centre for Information Technology and Media Management is the deputy CIO.
The University Executive decides on the IT strategy and the IT coordination structure of the University in conjunction with the CIO and the IT Steering Committee. The IT strategy is aligned with the general strategic goals of the University and defines the IT-specific aims and requirements.
Where necessary, the University Directorate submits proposals on the implementation of IT measures to the relevant bodies (Extended University Executive, Senate, University Council).
The IT Steering Committee of the University of Passau is responsible for the overall planning and coordination of all IT requirements. It bears shared responsibility with the Head of IT Services for all IT-related decisions as well as their preparation.
Each member of the IT Steering Committee has voting rights (one vote per member)
The IT Steering Committee prepares IT-related resolutions and presents recommendations and proposals to the University Directorate. It convenes at least twice per semester and is chaired by the CIO.
The University's IT Advisory Committee provides information and communication concerning IT responsibilities and measures.
It consists of:
In the IT Advisory Committee the IT officers relay their requirements, which have been collected and agreed upon within their respective organisational units, to the IT Steering Committee Vice-versa, the IT officers are informed about new developments in IT by the IT Steering Committee, which they then pass on to the staff in their units; they also support the deployment and optimisation of the relevant measures.
The IT Advisory Committee advises and formulates requirements and recommendations; it does not pass resolutions. The IT Advisory Committee convenes at least once every semester and is chaired by the Chief Information Officer (CIO).
The units and officers concerned with IT services together form the IT Services Group. In order to exploit synergies and establish close cooperation, the IT Services Group regularly holds working meetings, which are chaired by the Deputy CIO. The Deputy CIO regularly reports to the CIO on the results of these meetings.
IT security guideline [German content] on 24 February 2015.
