In recent years, projects have become significantly more important as a form of work at the University of Passau. In view of the increasing need for reorganisation with scarce resources, a cross-divisional, systematic and targeted approach is required. Modern project management methods play a decisive role in overcoming these complex challenges.
On this webpage you will find initial information on how project management is organised at the University of Passau. Standardised definitions and initial process descriptions are intended to facilitate common understanding and cooperation in projects.
Projects are important endeavours, often with a long-term impact. Their implementation requires considerable effort and usually takes place outside the line organisation.
Endeavours should generally be implemented as projects if the following characteristics are present:
Project management and its methods provide the potential to realise projects successfully, on time and economically. Project management helps with the organisation, tracking and implementation of project work.
Different process models and methods are suitable depending on the project type, size and complexity of the project and the framework conditions. A distinction is made here between three approaches in particular:
Every process model has its advantages and disadvantages. It is important to select and use the best one for the respective situation.
Are you planning to carry out a project? In order to create a certain degree of standardisation and transparency, the University of Passau has defined a number of steps and formalities:
Step 1: Clarify necessity and goals
Ask yourself the following questions in advance:
If you can answer these questions with certainty, you can proceed with the preparation of the project.
Step 2: Clarify responsibilities
Clarify who is responsible for the project. At the University of Passau, a person responsible for the project from the University Executive and an operational project manager (most often a member of the University Administration) are usually appointed.
Step 3: Create project data sheet
Fill in the project data sheet (template see download area). This contains information on the strategic reference, the expected added value, an initial rough schedule with milestones and information on the necessary financial and human resources.
Step 4: Project presentation in the project management team and prioritisation
Present your project to the project management team using the project data sheet. A prioritisation is then carried out, taking into account the University's entire project portfolio.
Further useful steps could be:
Step 1: Clarify necessity and goals
Ask yourself the following questions in advance:
If you can answer these questions with certainty, you can proceed with the preparation of the project.
Step 2: Clarify responsibilities
Clarify who is responsible for the project. At the University of Passau, a person responsible for the project from the University Executive and an operational project manager (most often a member of the University Administration) are usually appointed.
Step 3: Create project data sheet
Fill in the project data sheet (template see download area). This contains information on the strategic reference, the expected added value, an initial rough schedule with milestones and information on the necessary financial and human resources.
Step 4: Project presentation in the project management team and prioritisation
Present your project to the project management team using the project data sheet. A prioritisation is then carried out, taking into account the University's entire project portfolio.
Further useful steps could be:
Useful steps here could be:
Useful steps here could be:
Depending on which project method (classic, agile, hybrid) you have chosen, the steps in project implementation may differ.
Useful steps could be:
A necessary step at the University of Passau is completing a project report (see download area). This serves to record the progress of the project and the (interim) project results in a formalised form. The project status is to be determined for individual controlling aspects such as budget, schedule, etc. on the basis of a target/actual comparison.
Depending on which project method (classic, agile, hybrid) you have chosen, the steps in project implementation may differ.
Useful steps could be:
A necessary step at the University of Passau is completing a project report (see download area). This serves to record the progress of the project and the (interim) project results in a formalised form. The project status is to be determined for individual controlling aspects such as budget, schedule, etc. on the basis of a target/actual comparison.
Useful steps could be:
Useful steps could be:
Some content elements on this page are only visible from the intranet of the University of Passau.
